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Tips for Writing Mail / Letter to a Professor (Regarding Doctoral Studies)

1. Clear and Concise subject line

Ex. Fall 2012 Prospective Ph.D. Student 

Prospective Student 2012: Requesting research information

This is very important part, without relevant subject line your mail may be ignored.

2. Start with Dear Prof.XXXX,

Introduce yourself - Ex. Myself XXXX working as or completed XXX at XXXX in XXXX.



Mention why you are interest in doing the particular course

Briefly outline the kind of research you have done and would like to do in future.

Highlight your research experience and publications.
Designation & Organisation also matters.

(For PhD Students)

Mention some of his recent publications and why you are impressed or interest in similar areas

(Optional): Enquire about scholarship or opening

Contents: keep it short and simple. Quarter page is always better.


Final line: Thanks & positive note: Kindly suggest in this regard. Thanks for your time and consideration. Hope for a wonderful opportunity soon.








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